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Bid Title: Request for Proposals Concessionaire
Category: Bid Opportunities
Status: Closed



Notice is hereby given that the City of Minot and the Minot International Airport, will accept sealed proposals until 3:00 p.m. (CDT) October 3, 2022 for a Non-Exclusive Food, Beverage, Retail, and Vending Concession Program at the Minot International Airport (MOT)

Interested Respondents desiring consideration shall provide one (1) original and one (1) thumb drive of their Request for Proposals (“RFP”) response with the Respondent’s proposal.  Submissions shall be portrait orientation, unbound, and 8 ½” x 11” where practical. Font shall be 11 point and Respondents are limited to thirty (30) pages excluding the required forms and cut sheets of proposed equipment.

The original submission shall contain actual signatures in blue ink. 

Proposal documents are available upon request. Please address all requests to Jessica Long, Business and Development Manager at the following:

A mandatory on-site pre-proposal meeting will be held at 9:00AM (CDT), September 7, 2022, at the Minot International Airport in the Airport Conference Room located on the second-floor area of the Terminal. Respondents must have a representative present to be compliant with the RFP. No call-in accommodations will be provided.  

Submittals must be delivered to the address listed below no later than 3:00PM (CDT) October 3, 2022 in order to be considered responsive to the RFP. All proposals received after the stated time and date will be returned unopened and will not be considered. All submittals must be in sealed envelopes reflecting on the outside thereof Non-Exclusive Food, Beverage, Retail, and Vending Concession Program at the Minot International Airport (MOT)”. Failure to clearly mark the outside of the envelope as set forth herein may result in the submittal not being considered responsive.

The City reserves the right to award to the Respondent submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interests of the City, and to waive any irregularity or technicality in proposals received. The City shall use its sole discretion in negotiating the final concession agreement that is in its best interests of the City and the Airport and its decision will be final.

Respondents using mail or delivery service assume all risk of late or non-delivery and failure by the post office or delivery service to deliver responses on behalf of the Respondent before the stated time and date will not be considered an allowable reason for not meeting the deadline.

All submittals should be addressed as follows:

Minot International Airport

Attn: Jessica Long

Business and Development Manager

305 Airport Road

Minot, ND 58703

 Except as provided in this section, Respondents are prohibited from contacting or lobbying the Airport staff, City Manager, City elected officials, City staff, and Selection Committee members, or any other person authorized on behalf of the City related or involved with the solicitation.  All inquiries following the issuance of the RFP on the scope of work, specifications, additional requirements, questions and clarifications, attachments, terms and general conditions or instructions, or any issue must be directed in writing electronically via email to:

John DeCoster


Publication Date/Time:
8/16/2022 12:00 AM
Publication Information:
Minot Daily News - City of Minot Website
Closing Date/Time:
10/3/2022 3:00 PM
Pre-bid Meeting:
September 07, 2022 at 9:00 AM
Contact Person:
Jessica Long
Plan & Spec Available:
Attached and upon request at:
The following schedule shall apply for this RFP:

Available for Distribution: August 16, 2022

Mandatory Pre-Bid Conference On-Site: _September 07, 2022 at 9:00 AM (CDT) ___________

Questions and Clarifications Due Electronically to John DeCoster: john.decoster@landrumbrown.com__

Deadline for submitting questions and requests for clarifications: September 14, 2022 3:00PM (CDT)

Responses to Questions and Clarifications Posted and Sent to Qualified Responders: September 21, 2022 3:00PM (CDT)

Proposals Due: October 3, 2022 3:00PM (CDT)


A proposal may be modified or withdrawn by an appropriate document duly executed in the manner that a proposal must be executed and delivered to the place where proposals are to be submitted prior to the date and time for the opening of proposals.

If within 24 hours after proposals are opened any Respondent files a duly signed written notice with the City, and promptly thereafter demonstrates to the reasonable satisfaction of the City that there was a material substantial mistake in the preparation of its proposal, that Respondent may withdraw its proposal. Thereafter, if the solicitation is resolicited, that Respondent will be disqualified from 1) further purposing on the work, and 2) doing any work on the contract, either as a subcontractor or in any other capacity.


All proposals will remain subject to acceptance or rejection for ninety (90) calendar days after the day of the proposal opening.

Related Documents:

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